In July of 2017, the Board authorized a five-year contract (Exhibit A) with Snohomish County Department of Information Technology (SCDoIT) to provide the Snohomish Health District’s information technology support. A supplemental work order (Exhibit B) was drafted to outline specific details of the services to be provided, responsibilities of both parties, and associated costs of the services to be delivered. Currently, the District and County operate under these existing agreements.

On January 20, 2020, the District was notified of the first confirmed case of COVID in the United States. Since that notification, and throughout the now global pandemic, the District has required a level of support exceeding the allowable costs of the existing agreement and supplemental work order. SCDoIT has completed a cost analysis of the services provided to the District and incorporated that information into a new proposed supplemental work order (SWO-17-2) (Exhibit C).

Summary of supplemental work order

This document outlines specific terms of the work order between Snohomish County Department of Information Technology and Snohomish Health District. Key points include:

1. SCDoIT will provide IT support services defined in the supplemental work order to be updated annually and signed by the District and the County Executive or his designee. The cost of services will be based on the cost of providing the service and will be the same as charged to County departments and other government agencies.
2. The agreement shall remain in effect for a period of time consistent with the terms of the interlocal agreement unless terminated with a 90-day notice by either party.
3. Technology purchases to be serviced by SCDoIT will be approved by SCDoIT to ensure compliance with SCDoIT standards.
4. Additional services may be provided through acceptance of an additional supplemental work order.
5. Title to any property provided by either party will remain with that party and the property will be surrendered back to that party at the termination of the agreement.

Next Steps

Upon direction from the Board of Health, the Administrative Officer will sign the supplemental work order for submission to Snohomish County Council for approval. Upon approval by the County Council, the work order will be implemented to maintain IT support services to the District in a manner consistent with the service delivery model.

Consistent with Resolution 19-20 and the revised Division of Responsibilities (10/8/19), the Board of Health retains authority to contract for services greater than $50,000/ year, or over $100,000 in total contract value.

Authorize the Administrative Officer to sign the supplemental work order (SWO-17-2) between Snohomish Health District and Snohomish County Department of Information Technology for the purpose of receiving information technology support services.