|BOARD OF HEALTH STAFF REPORT (SR 21-112)|
December 14, 2021
|Authorize the Administrative Officer to extend an existing agreement with Buenavista Service, Inc. to provide janitorial services at the Rucker Building from Jan 1. to Dec. 31, 2022 (SR 21-112; S. Frederick)|
|Administration / Shawn Frederick, MBA, Administrative Officer |
|Prior Board Review:|
|Program Policy Committee, 11/18/21; Admin Committee, 11/22/21, Exec Committee, 11/23/21 |
In December 2019, the Board authorized staff to enter into a one-year agreement (Exhibit A) with Buenavista services at a cost of approximately $54,000. The contract language drafted by Weed, Graafstra, and Associates included provisions requiring background checks for Buenavista Services employees who work in the building. The contract duration is January 1, 2020, to December 31, 2020, with the option to renew for two additional one-year terms under the same terms and conditions. At that time the contract represented a savings of approximately $38,000 to the District.
In July 2020, the contract was amended (Exhibit B) following the transition of Women Infants Children services to Sea Mar as part of the adopted 2020 budget and occupancy of suite 208 in the Rucker Building as part of the District’s COVID-19 response, bringing the contract value to approximately $51,000.
In December 2020, the Board authorized a one-year extension to the agreement (Exhibit C). Staff are now requesting a second one-year extension (Exhibit D). Upon approval by both parties, this agreement will commence January 1, 2022, and terminate December 31, 2022, consistent with all applicable terms and provisions. This is the last such extension allowed by the original agreement.
Consistent with Resolution 19-20 and the revised Division of Responsibilities (10/8/19), the Board of Health retains contract authority for non-legal services greater than $50,000/year or $100,000/total contract.
MOVE TO authorize the Administrative Officer to extend an existing agreement with Buenavista Services Inc. to provide janitorial services at the Rucker Building from Jan. 1 to Dec. 31, 2022.