In 2011 the Board of Health approved its initial division of responsibilities document through Res. 11-36 (Exhibit A). The resolution expressed a need for clear understanding between the Board and District management as to their respective decision-making responsibilities in managing Health District business.
To ensure that the document was up-to-date and reflected current practices, the Executive Committee, along with District leadership and legal counsel, began reviewing the division of responsibilities in late 2016.
The Executive Committee was established by Res. 98-08 (Exhibit B) to help manage policy goals. In January 2017 the Executive Committee adopted its Purpose and Scope of Authority (Exhibit C) to define its responsibilities in relation to the Board. In order to make clear the Executive Committee’s role in certain circumstances, a fourth column was added to the original division of responsibilities document.
Over the past several months a task force made up of three Board of Health members, legal counsel, and the Interim Administrator, has continued to study and refine the division of responsibilities matrix and will present a summary of its changes to the Executive Committee at its August 28 meeting.
Updates to the document as proposed by the task force to the Executive Committee are shown in the redline version (Exhibit D), including title updates to reflect the District’s current leadership structure, role clarifications, and the addition of the fourth column, which lists the role of the Executive Committee in certain circumstances. The draft resolution adopting changes to the division of responsibilities is attached as Exhibit E. In connection with the proposed changes in leadership structure, proposed revisions to the position descriptions for Health Officer, Administrator (now changed to Administrative Officer) and Administrative Services Director (now Deputy Administrative Officer) are attached as Exhibits F, G, and H.
The Executive and Administration Committees reviewed the draft at their August 28 meetings. The committees forwarded the draft to the Board for further discussion and input. The committees also requested to include the agency's org chart (Exhibit I).